All fees are due prior to
the first of the month
(i.e. a swimmer wishing
to participate during the month of October must pay October dues prior to
October 1st). Dues are e-mailed to your primary
e-mail address on a monthly basis on or near the 1st of each month and are
charged to your credit card or EFT on or near the 10th of each month. Families have the option of
pre-paying annually or by the month. Families pre-paying annually will
receive a 10% discount on dues. All families must have either a credit
card or EFT on file to be billed monthly. No check or cash payments
will be accepted.
monthly dues amount is dependent upon the group your swimmer is in and the
number of swimmers in your family. There are family discounts of 20% for the
second family member, 30% for the third family member, etc. (Discounts are
taken from the lesser dues amounts and are not taken on USA registration fees
or family administration fees).
Novice - $65.00/month
(4x/week is $75.00/month)
Age Group Development -
Age Group - $90.00/month
Junior Stars - $95.00/month
Junior - $105.00/month
Senior - $115.00/month
ADDITIONAL DISCOUNTS ARE AVAILABLE WITH A LUMP SUM PAYMENT OF ANNUAL COACHING
Any changes in status, i.e.
from active to inactive, must be done in writing to
or with your monthly payment. Notifications must be made prior to the
first of a month in order to avoid paying dues for that month.
CREDIT CARD AUTHORIZATION FORM
ELECTRONIC FUNDS TRANSFER (EFT) FORM
CANCELING MEMBERSHIP AND GOING “INACTIVE”
It is the responsibility of the member to
notify the Club Administrator/Manager in writing of intention to terminate,
or cancel a team membership. Written notices are due 30 days prior
the swimmer’s last practice. If a member quits the program or is
dropped from the program for non-payment of fees, overdue and current account
balances are immediately payable in full.
If you have any questions about any billing
you may have received, please contact the Club Administrator/Manager at
At times a swimmer may need to go
“inactive,” for a period of time due to long-term illness or injury.
Notification of the need to go “inactive,” must be submitted to the Club
Administrator/Manager and except in emergency circumstances, require written
notice due 30 days prior to the swimmer’s last practice. Reinstatement
fees may apply upon the swimmer’s return to practice.
FAMILY ADMINISTRATION FEE
AND MEET HOSTING MONEY:
pay a family administration fee in the fall of each year.
administration fees and money made by the Club hosting swim meets go to pay for things such as:
Additionally, all members receive the following for their family
Coaches’ annual registration with Gulf Swimming
Coaches’ certification classes (CPR, First Aid, Water Safety) for ALL
The Club’s Annual Registration with Gulf Swimming
Continuing education for coaches
Intrasquad meet awards
Intrasquad meet pool rent
Intrasquad meet timing system rental fees
Free meet entries for all Club hosted meets for all swimmers
All relay fees at all meets paid by the Club (most relays cost $7.50 per
Room rental for swim clinics
Team get-togethers (Halloween, lock-in, awards party) – (food, location
Personal best time meet awards (candy)
Team Record Holder caps/pins
Web administration fees/host server
Postage (meet entries, registrations)
Misc. office expenses (paper, labels, envelopes, etc.)
Team Administrator to coordinate the Club
Annual team t-shirts for all
New record holder certificates
Annual awards for achievements – bags, towels, sweatshirts
Annual awards program printing
Chevron patch awards
Annual swimmer trophies
Championship meet (TAGS/Sectionals/Nationals) suits, t-shirts and caps
Championship meet (TAGS/Sectionals/Nationals) goody bags (with the exception of what
Travel trips for swimmers (van rental, gas, etc.)
Swimmers needing financial
assistance should look at our Outreach program for
there is a change in your swimmer’s status (i.e. from active to inactive
status) you must notify the Team Administrator, Shannon Clark, directly within
30 days of the status change. Please do not assume that if your swimmer stops
attending practice that this is notification. Also, please do not notify a
coach. To notify of a status change, write a note on your monthly bill and
mail it in as normal. E-mails to
are also acceptable. Billing will only be retroactive
up to 30 days for a status change regardless of the reason.
Please carefully review your bill and be sure all information is correct.
If there are any corrections or changes to be made (including changes to
address, phone, e-mail, etc.), please mark them directly on the bill and mail
it back in with your payment.
REQUIRED SERVICE HOURS/VOLUNTEER HOURS
All families of swimmers in the Club are
required to perform service hours to "give back" to the Club. Most of
these hours are performed while working the meets hosted by the Club locally
in Bryan/College Station. (Timing at meets your swimmer attends,
including Intrasquad meets, does not count toward meeting the service hours
obligation). There are also options to work year long positions such as
meet director or official/stroke & turn judge.
Families of novice swimmers are required to
work one full meet sessions, families of age group development swimmers,
two full meet sessions, and families of swimmers in age group, junior
stars, junior and/or senior are required to work three full meet sessions.
Families of swimmers registered with our reduced fee program will be required
to work three full meet sessions. (The service hours obligation is dependent on the swimmer in the highest
practice group in each family). When your swimmer is promoted to the
next practice group during a swim season the new volunteering requirement
will be effective immediately.
Meet sessions will usually last four hours
depending on the meet. It is not approved to work partial meet
sessions. A list of meets and the service hours form can be found
Failure to turn in the volunteer form or to appear for a date obligatation
will result in a charge of $100 for the first missed meet session, $200 for
the second missed meet session, etc. This will be added to your Club
account and charged at the time of monthly
Families may not opt out of the volunteering
requirement for the year.
It is the responsibility of the family to check in with the committee chairperson at
The Club understands that families with
senior swimmers may have conflicts with this rule, i.e., out-of-town senior
meets that fall on the same days as Club hosted meets. It then becomes
the responsibility of the family to notify the volunteer
coordinator to discuss options to possibly avoid the assessment by selecting
multiple dates from future meets.
Family members must be at least 18 years of age or have prior approval from
the meet director or volunteer coordinator to work at hosted events.
NO-SHOW MEET FINES:
If a swimmer circles-in for
his/her event but does not report to swim the event or misses the event there
is a $5.00 fine imposed by Gulf Swimming at the end of each season (May and
July) for each no-show event. Additionally, swimmers who qualify in
championship meets for an event in finals and then do not show up are assessed
fines by Gulf Swimming up to $100 per event. When the Club receives notification of the
fine the swimmer's account will be charged the corresponding fine.
MOVING FROM ONE
PRACTICE GROUP TO ANOTHER:
swimmer's abilities are evaluated by the coach of each program and a swimmer
will move up when they demonstrate the proper efficiency and mastery to attend
the next higher group. When an athlete has successfully reached the ability
to move to the next level of the program, the coaches of both groups will
confer with each other and determine the swimmer's abilities and possible
change in status. When it is agreed that a change is to be made, the swimmer
and parent will be informed of their eligibility to move into the next higher
group. A congratulatory letter will be mailed to the swimmer’s home as
notification of the change.
Parking is free in the front lots at the College Station Middle School Natatorium.
swimmers practicing at the TAMU Recreation Center, after hours/night parking
permits can be purchased for $104/year and are available through PTTS (Parking, Traffic
& Transportation Services) online at
http://transport.tamu.edu/ . The cost of the permit is pro-rated on the date of purchase. This
pass allows you to park Monday-Friday from 5:00pm-6:00am in any Lot #100 lot. (24 hour parking is
for free in either of the lots Saturday-Sunday except on football game days). Permits
purchased but used for only a portion of the year can be returned for a partial
refund to the Koldus Building. Hourly parking is also available in the
"pay by hour" spots in front of the TAMU Rec Center. THERE IS NO CHARGE TO
PARK IN THE REC CENTER LOT ON SATURDAYS AND/OR SUNDAYS. University Police make
routine rounds in the Rec Center lot and will ticket unattended cars without
visible parking passes.
FOR MORE CLUB
INFORMATION PLEASE CALL
SHANNON CLARK AT
979-776-1155 OR E-MAIL
Club website and all updated information
Meet entry administration
Direct billing of meet entry fees
Local ordering and delivery of equipment at Club discounted rates
Annual swim clinics for swimmers
Meet results sent in to local the newspaper
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